Spend Less Time on Admin and More Time Running Your Business
Foxy Media creates practical spreadsheets, forms, apps and automated workflows for small businesses that have outgrown manual processes and disorganised admin.
Less admin. Better systems. More time.
Is Admin Taking Up Too Much of Your Time?
Small businesses often rely on a mixture of spreadsheets, emails, paper notes and memory. This may work initially, but it can become difficult to manage as the business grows.
Foxy Media can review your current process and create a simpler system that reduces unnecessary work.
Repeated data entry
Entering the same customer, job or staff information into several different places.
Disorganised spreadsheets
Using spreadsheets that have become difficult to update, understand or trust.
Missed actions
Struggling to keep track of deadlines, follow-ups, renewals or outstanding work.
Limited visibility
Finding it difficult to quickly see what is happening across the business.
Practical Solutions Built Around Your Business
You do not always need an expensive or complicated piece of software. Sometimes a well-designed spreadsheet, form or workflow can make a major difference.
Spreadsheet systems
Custom Excel trackers, dashboards, calculators and reporting tools designed to make information easier to record and manage.
Examples:
- Customer and job trackers
- Staff and training records
- Expenses and budget monitoring
- Status dashboards
- Quote calculators
- Automated reports
Forms and workflow automation
Connect forms, emails, spreadsheets and documents to reduce repeated work and improve consistency.
Examples:
- Confirmation emails
- Reminder notifications
- Document generation
- Approval processes
- Online enquiry forms
- Recurring reports
Business apps
Simple low-code applications for businesses that need a more convenient way to collect, view or update information.
Examples:
- Mobile job records
- Inspection forms
- Membership management
- Equipment checks
- Training records
- Progress tracking
Data organisation
Improve the quality and structure of business information so that it is easier to use and report on.
Examples:
- Removing duplicate records
- Standardising dates and names
- Combining multiple spreadsheets
- Adding validation rules
- Restructuring existing workbooks
- Preparing data for a new system
Websites and online forms
Straightforward WordPress websites and online forms that support the way your business communicates and operates.
From Admin Problem to Practical Solution
A straightforward four-step process designed around your business and the way you work.
1
Discovery
We discuss the task or process that is causing problems and look at how it is currently managed.
2
Recommendation
I identify where the process could be simplified, organised or automated and recommend an appropriate solution.
3
Build and test
I create the system, test it carefully and make adjustments based on your feedback.
4
Training and support
You receive guidance, documentation and support so that you feel confident using the finished solution.
Meet Karly
I am the founder of Foxy Media and I specialise in turning complicated or repetitive administrative processes into straightforward digital systems.
My experience combines administration, data quality, system testing and user training with technical skills in Excel, VBA, Power Apps, WordPress, HTML and CSS.
This means I can understand the administrative problem, build a practical solution and help users feel confident using it.
Admin Process Improvement
Business Systems
Training and Support
Practical Systems in Action
Explore examples of practical systems I have created to organise information, reduce repetitive tasks and make everyday administration easier to manage.
POWER APPS + EXCEL
Student Management and Grading System
A central system created to make student records, eligibility information and grading preparation easier to manage.
❓ The Problem
Student records and eligibility information were difficult to search and manage across separate processes.
💡 The solution
A Power Apps interface was created to search, filter and update information held in a structured Excel data source.
✔️ The result
Records became easier to locate, review and maintain through one clear interface.
EXCEL + VBA
Complaints and Case Tracking System
A structured workbook created to record cases, monitor progress and connect records to supporting documents.
❓ The Problem
Records needed to be stored consistently and monitored throughout the case process.
💡 The solution
An Excel and VBA system using a guided data-entry form, status tracking and document links.
✔️ The result
Information became more consistent, searchable and easier to monitor.
EXCEL + ADMIN PROCESS IMPROVEMENT
Subscription, Income and Invoice Tracking System
A structured Excel system created to monitor service subscriptions, annual invoices, payments, additional income and related expenses.
❓ The Problem
Subscription, invoice, payment, income and expense information needed to be monitored consistently.
💡 The solution
A central Excel workbook was created to track subscriptions, annual invoices, payment status, additional income and associated expenses.
✔️ The result
The system provided a clearer view of financial activity and outstanding payments, and remains in active use.
Need a Website Too?
Foxy Media also creates straightforward WordPress websites for small businesses that need a professional and manageable online presence.
Website projects can include contact forms, booking enquiries, customer information and other features that connect with your wider administrative processes.
TSXi Taekwondo
Martial Arts Club
Woodhead Builders and Joiners
Construction Company
Ready to Simplify Your Admin?
Tell me which part of your business administration is taking up too much time. We can explore whether it could be simplified, organised or automated.
No technical knowledge is required. We will start with the problem, not the software.